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  • Writer's pictureMatt Ting

What Do You Actually do in Private Equity? (Specific Functions and Tasks)

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Private Equity

At a high level, the goal of private equity is to invest in businesses, manage those businesses, and then exit those investments at a profit.

Private equity is the process of investing in businesses, often with the use of debt or structure to enhance returns.

Most people can intuitively understand how the private equity machine works, but it can be difficult to understand exactly what goes into the job until you get to the workplace. The process of investing may seem intuitive, but there are a large number of parts that are esoteric and unexpected.

In this post, we’re going to go over a couple of the most common work processes in private equity and explain the very specific tasks that go into assembling a work deliverable..

Associates will spend a large amount of time in Excel to build financial models, conduct due diligence, and assemble PowerPoint presentations.

Private Equity Operations

Let’s cover the most fundamental operations in the private equity business, what the significance of each function is, and then discuss a few of the main work deliverables in each.

We'll cover the following categories:

  1. Sourcing Transactions

  2. Performing Due Diligence

  3. Negotiating Deals / Investing in Businesses

  4. Managing Investments / Portfolio Companies

Private Equity Tasks

We're also going to cover Raising Funds, which is the function that involves raising the money required to start a private equity fund.

1. Sourcing Transactions

Sourcing deals and investments is a critical part of private equity, particularly in an environment where capital is relatively cheap.

Lots of money has flown into private equity (and venture capital), so there is a greater emphasis on finding and sourcing deals. If you find a company before it comes to market (i.e., before they actively decide to sell and hire an investment bank), you can potentially acquire a business at a lower multiple.

In private equity, you need to be aware of how an industry operates, who the key players are, and which companies fit your fund’s investing mandate.

Example Tasks:

  • Doing expert calls to learn how an industry fits together and who the key players are

  • Preparing an industry landscaping deck that covers industry trends and includes company profiles

  • Using a CRM (customer relationship management software) to keep track of potential investment ideas

  • Reading industry research reports to learn about different companies

  • Taking meetings with investment bankers and reading their pitch decks for potential ideas

As an Associate, you might support your team by building company profiles in PowerPoint, taking notes while on calls, and attending meetings with investment bankers or management teams. Associates at more growth equity oriented firms may also be expected to cold call management teams to build relationships.

Senior private equity folks spend much of their day on sourcing and looking for investing opportunities. It is common for an MD in private equity to spend most of their week on the road to attend management meetings or industry conventions.

2. Performing Due Diligence on Potential Investments

After you find a potential investment idea, you need to do the work to determine whether if it is a good investment or not. This process is called “due diligence” and it essentially describes all forms of investment analysis that a private equity firm might do.

Private equity investors typically hold a business for 5-8 years, so you need to do a lot of work to make sure that your investment is a good decision. Many funds will hold between maybe 10-20 companies, so every investment holds significant weight in the portfolio. Most private equity funds will have a rigorous investment committee process, whereby you need to present all your diligence to the senior members of the private equity firm.

Example Tasks:

  • Building an LBO model in Excel to determine the return profile of an investment

  • Developing a work plan to determine how different diligence streams will be managed

  • Studying the company’s unit economics and churn to determine whether the company’s margins will increase over time

  • Hiring consultants to evaluate the TAM of an industry

  • Taking files from the data room to substantiate model assumptions

  • Putting together an investment committee memo for senior members to evaluate data

Diligence is typically the process that Associates will spend most of their energy on. It’s typical for a mid-level professional like a VP or Principal to organize the workstreams and coordinate other professionals (consultants, accountants), whereas the Associate is the one putting together the analysis. The Associate will be responsible for the Excel model, making PowerPoint slides for the investment committee memo, and combing through data room files, as a starter.

Private Equity Hierarchy

Most of the actual decision-making will be made by senior-level private equity people. It often takes several investment committee meetings for a deal to be made.

3. Negotiating Deals / Investing in Businesses

Determining that a company is a good investment is only half the battle (or even less). Concurrent with diligence, private equity firms will have to negotiate with the selling company on matters of price and structure. Most large companies that come to market will be represented by an investment bank, who will devise a sale process that maximizes the price that a company can sell for. Investment banks are exactly like real estate agents that work on behalf of companies to sell them.

Due Diligence

Example Tasks:

  • Drafting a term sheet, which summarizes a private equity firm’s investment proposal

  • Evaluating recent deals in the market and valuations to determine what value to bid

  • Talking to investment banks and lenders to determine how much debt you can raise for a transaction

  • Speaking with investment bankers to determine what amount to bid

  • Working with lawyers to draft a Share Purchase Agreement, which defines the terms of the investment

  • Preparing a Funds Flow model to determine how money will be paid out in a transaction

Most of the real negotiations will be done by the senior-level people of the team. Many investment processes are handled by investment bankers, where private equity firms submit what they are willing to bid on a company. Companies often pick whichever firm is willing to pay the most.

4. Managing Investments / Portfolio Companies

After a company is purchased and the deal closes, the real work begins. Most firms will have a vision for how the company will grow and what to focus on for the investment. Some companies may focus on margin expansion and begin cutting costs, while others may begin focusing on M&A to drive inorganic revenue. Private equity firms will typically get a few board seats and be able to influence the direction of the business.

Example Tasks:

  • Attending quarterly board meetings and discussing company strategy

  • Hiring new management team or replacing current staff

  • Implementing cost-cutting strategies or investing in new divisions

  • Helping with the corporate finance or corporate development teams

  • Helping the company develop a financial model or long-term budget

  • Eventually conducting a sale process to sell the investment

There is a wide range of approaches when it comes to managing your own portfolio in private equity. Some firms are extremely hands-on and want companies to execute on a specific vision, while other firms may let the management team keep operating as they are.

At the Associate level, you will often help support a lot of the corporate finance of the business. You may be responsible for sanitizing the portfolio company’s financials, performing quarterly valuation, or helping with the company budget. The level of involvement required often depends on the sophistication of the company, with larger businesses often having their own robust finance team.

Eventually, private equity firms will have to engage in some sort of sale process to exit an investment. The private equity firm may hire an investment banker and start a formal process, akin to the acquisition process.

5. Raising Funds and Interacting with Investors

The final fundamental operation in private equity is raising money. Private equity (and much of the buyside) mostly works because it pools together large amounts of capital from other investors. Most of the money in the largest private equity firms is raised from outside sources, so a lot of work is put into managing these relationships. Pension funds and family offices are some of the largest investors into private equity firms.

Example Tasks:

  • Building an investor presentation that discusses the private equity fund’s investment mandate and strategy

  • Pitching investors on the merits of your investment ideas

  • Preparing quarterly valuation models and reports for investors to read

  • Holding an annual meeting where investors can visit and gauge fund performance


The main engine at work in private equity is to invest in businesses and then sell those investments at a profit. But there is a great deal of work deliverables that go into each step in order for a deal to get done.

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